Description

HR & IT Helpdesk Agent – AI Agent for Policy Questions, Audio Transcription, and Chat Support

This AI agent provides instant, accurate answers to HR and IT policy questions by accessing internal documents. It operates via Telegram, accepting both text and voice queries for employee convenience, and runs as an n8n workflow.

The agent ingests and processes internal PDF documents, creating a searchable knowledge base. It then responds to text-based and transcribed voice queries on Telegram, maintaining conversation history for contextual follow-ups using Retrieval-Augmented Generation (RAG) for accuracy.

What this workflow does

• Ingests and processes internal PDF documents.
• Creates a searchable vector knowledge base using PostgreSQL.
• Responds to text-based queries on Telegram.
• Transcribes voice messages into text for processing using OpenAI Whisper.
• Maintains conversation history for contextual follow-up questions.
• Uses Retrieval-Augmented Generation (RAG) for accurate answers.
• Is deployed as an n8n workflow triggered by Telegram webhooks.

Best for

• HR departments automating internal support.
• IT support teams providing 24/7 assistance.
• Operations managers improving employee experience.
• Companies looking to reduce support staff workload.

Requirements / Notes

• n8n environment required
• Telegram account and webhook setup
• PostgreSQL database with pgvector extension
• OpenAI API key (for transcription and RAG)

ROI – HR & IT Helpdesk Agent (Time & Cost)

Assumptions

• 20 minutes saved per employee query
  (Time spent waiting for HR/IT responses)
• Support staff cost rate: $40/hour
• Volume: 100 queries per week
  (Estimated for a small to medium-sized business)

⏱️ Time Saved

• Weekly: ~33 hours
• Monthly: ~133 hours
• Yearly: ~1,733 hours

💰 Cost Savings (USD)

• Weekly: ~$1,333
• Monthly: ~$5,333
• Yearly: ~$69,333

Bottom Line

This AI Helpdesk Agent automates internal support, saving over 1,700 hours and $69,000 annually by providing instant, accurate answers to HR and IT policy questions, significantly reducing wait times and freeing up support staff for strategic tasks.

Why this ROI is realistic

• Addresses a common bottleneck in internal support.
• Leverages existing n8n and OpenAI infrastructure.
• Provides immediate, 24/7 support without human intervention.
• Scales easily with increasing query volume.

What you get after purchase

• HR & IT Helpdesk Agent (n8n Workflow)
• Instant Download
• Lifetime Access
• Step-by-step Installation Guide (PDF)

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