Description

WhatsApp Booking Assistant

This AI Agent automates appointment scheduling through WhatsApp, acting as an intelligent assistant to qualify leads, manage bookings, and send reminders. It runs entirely as an n8n workflow, seamlessly integrating with various platforms to streamline your booking process.

The agent engages users via WhatsApp, qualifies them based on their needs, checks real-time availability in Cal.com, captures their data in Google Sheets, books the appointment, and sends out SMS reminders to reduce no-shows, all orchestrated within the n8n environment.

What this workflow does

• Engages potential clients via WhatsApp to understand their needs and preferences.
• Qualifies leads by asking relevant questions during the conversation.
• Automatically captures customer data, including name, email, and phone number.
• Stores captured customer data in a designated Google Sheet.
• Integrates with Cal.com to check real-time appointment availability.
• Automates the booking process in Cal.com upon user confirmation.
• Sends timely SMS reminders via SMS77 to minimize appointment no-shows.
• Operates 24/7 without manual intervention.

Best for

• Service-based businesses (spas, clinics, salons, consultants, coaches).
• Businesses looking to automate appointment scheduling via WhatsApp.
• Teams aiming to reduce administrative tasks and improve booking efficiency.
• Operations focused on minimizing appointment no-shows.

Requirements / Notes

• n8n environment required.
• Google Sheets API credentials.
• Cal.com API key.
• SMS77 API key.
• WhatsApp Business API or a similar integration for receiving messages.

ROI – WhatsApp Booking Assistant (Time & Cost)

Assumptions

• 15 minutes saved per booking
  (Manual lead qualification, availability checks, booking, and reminder setting)
• Admin/Receptionist cost rate: $40/hour
• Average bookings per week: 20
  (Based on typical small to medium business volume)

⏱️ Time Saved

• Weekly: ~5 hours
• Monthly: ~20 hours
• Yearly: ~240 hours

💰 Cost Savings (USD)

• Weekly: ~$200
• Monthly: ~$800
• Yearly: ~$9,600

Bottom Line

The WhatsApp Booking Assistant automates lead qualification and appointment scheduling, saving businesses approximately 240 hours annually and over $9,600 in operational costs. This allows staff to focus on client services rather than administrative tasks, directly improving efficiency and revenue potential.

Why this ROI is realistic

• Automates repetitive administrative tasks.
• Reduces errors associated with manual data entry and scheduling.
• Minimizes lost leads and revenue due to delayed responses.
• Lowers no-show rates through automated reminders.

What you get after purchase

• WhatsApp Booking Assistant (n8n Workflow)
• Instant Download
• Lifetime Access
• Step-by-step Installation Guide (PDF)

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